- and avoid getting distracted.
Gantt chart (image by teamgantt)
- If you can have a more flexible deadline, then take into account your teams’ availability and plan accordingly.
- Example: if you are launching an online course, you need to know when each of the tasks has to be completed by so that you have everything done before your deadline. An example of tasks breakdown could be:
- Create landing pages.
- Create and schedule Facebook ads.
Determine a budget for each milestone
- Pro tip: Set some money aside to cover unexpected costs during your project. Even if your plan is very accurate, it is very unlikely that your estimated budget will exactly match your real expenses (especially if you are launching for the first time). Adding a 10% extra to your budget will typically cover any extra costs that might come up. If the project is very risky, then consider adding a 20%.
- Trello – My go-to PM tool, it suits almost any type of project and it is very visual. You can create checklists and automate cards to repeat every so often.
- Asana – Another simple way to organize your tasks and subtasks.
- TeamGantt – Want to have a birds’ eye view on your project and see dependencies at a glance? Then use a Gantt Chart.
- Airtable – If you love organizing stuff in spreadsheets, this is for you. Have a look at these templates.
Schedule all tasks and assign them to your team.
- Big tasks will have subtasks. You can create checklists to keep it organized.
- Each task should have a deadline. A group of tasks will allow you to reach milestones.
- Ask your team for feedback on your schedule. Is it realistic?
What are the potential risks or problems that you can identify right now?
- Don’t forget to add deadlines and owners.
- Monitor progress every day and always look at how you can improve the current process.
- Use Slack to communicate with your team on a daily basis.
So, you made it! Now you know how to plan a project! Following these steps will make you feel more relaxed and in control and your team will be able to complete all tasks with ease.
Have you ever created a project plan before? What was your biggest struggle? Comment below!